Online Advice Surgery (11 February, 2016)

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Just received a grant and wondering where to start with your project? Need help with a potential or on-going application? Want some feedback on your heritage idea, or advice on what programme is best for you?

Join us right here for a live online advice surgery on Thursday 11 February from 12.30-1.30pm.

We'll have various members of HLF staff on hand to answer all the questions we can fit in an hour.

So, whether you’ve got funding and want to know what to do next, you've got a fully-formed idea and want advice on our application criteria and assessment, or have little or no knowledge of Heritage Lottery funding and would like to find out more – or anything else - join us for this special live Q&A session.

NB: Commenting will open at 12.30pm on 11 February.

View Amy Freeborn's profile Amy Freeborn Jan 27 2016 - 10:16am
  1. Hello, it’s Emma here. I am the Customer Information Assistant here at HLF. My role varies from answering general funding enquiries on the phone and via emails, to helping solve technical issues users may have involving logging onto the website and accessing online forms.

  2. View Emma Mastin's profile Emma Mastin
    Offline | Last seen: 1 year 6 months ago
  3. Hello - I’m a Grants Officer in the South East England Team, based in our head office in London. I’ve worked at HLF for 3 years and I assess and monitor funding applications.

  4. View Heather Turvey's profile Heather Turvey
    Offline | Last seen: 2 months 3 weeks ago
  5. Hello!  I'm Sue, a Grants Officer in the South East team and I've worked for HLF for just over three years.  I assess grant applications across the full range of HLF programmes and monitor projects once they receive funding

  6. View Sue Washington's profile Sue Washington
    Offline | Last seen: 2 years 10 months ago
  7. Advice about preparing information leaflets

    I am delighted that the Restoration Project for our church, St Faith's Berrow, has been awarded a second-round pass and a Delivery grant. The project is to deal with the underlying problem of damp and then put good the damage. The new works are to improve the lighting so that this fine medieval building can be more versatile for modern use. A sum (£1500) has been allocated for improving the information available. The history of the church is not well recorded or known; we all like the idea that it is an ordinary church built for ordinary people – and it is ordinary people who are valiantly working to secure it for the future. I'd like advice about preparing an information leaflet - the practicality of how many copies to get and how to allow for the fact that it is likely to be outdated once we find out more about the church. I collect leaflets wherever I visit, and I'd welcome suggestions – for instance, is 'less is more' better? Are good photographs the key? What is the shelf life of a leaflet in the commercial heritage world? Our church is set in a beautiful churchyard at the south end of the Malvern Hills. It is not the centre of a community historically – possibly as a result of the Black Death, or because of the original 'strip development' in this area. We open the church each day, and I think the Heritage Open Days scheme is fantastic for bringing visitors. Last year I organised a church trail in the benefice called – A Diamond of Faith – and that was very well received.

  8. View Elisabeth Rambridge's profile Elisabeth Rambridge
    Offline | Last seen: 1 year 9 months ago
  9. in reply to

    Advice about preparing information leaflets

    I am delighted that the Restoration Project for our church, St Faith's Berrow, has been awarded a second-round pass and a Delivery grant. The project is to deal with the underlying problem of damp and then put good the damage. The new works are to improve the lighting so that this fine medieval building can be more versatile for modern use. A sum (£1500) has been allocated for improving the information available. The history of the church is not well recorded or known; we all like the idea that it is an ordinary church built for ordinary people – and it is ordinary people who are valiantly working to secure it for the future. I'd like advice about preparing an information leaflet - the practicality of how many copies to get and how to allow for the fact that it is likely to be outdated once we find out more about the church. I collect leaflets wherever I visit, and I'd welcome suggestions – for instance, is 'less is more' better? Are good photographs the key? What is the shelf life of a leaflet in the commercial heritage world? Our church is set in a beautiful churchyard at the south end of the Malvern Hills. It is not the centre of a community historically – possibly as a result of the Black Death, or because of the original 'strip development' in this area. We open the church each day, and I think the Heritage Open Days scheme is fantastic for bringing visitors. Last year I organised a church trail in the benefice called – A Diamond of Faith – and that was very well received.

    Elisabeth Rambridge

     

    Hello Elisabeth,

    Congratulations on your grant award! Great question but I think it varies from project to project. I definitely agree that good quality photographs are key. You might also want to consider the following points…

    - Do you have an electronic copy of the leaflet? If you run out, you could always direct people to a version online.

    - Sometimes it is cheaper to have a larger print run so it may be worth getting extra in the long run.

    - Have you spoken to any similar sites? They might be able to give you an idea of the number of leaflets they use.

    - Who is your target audience? It's definitely worth running it past some helpful volunteers before you print a large quanitity

    - Leaflets are also a great way to get the local community involved in research and writing

     

    I hope this helps and good luck with your project!

    Heather

  10. View Heather Turvey's profile Heather Turvey
    Offline | Last seen: 2 months 3 weeks ago
  11. My name's Joe and I'm a Development Officer for the South East England team. This means I help applicants across the Southe East develop applications for HLF funding programmes. I don't assess anything though!

  12. View Joseph Minden's profile Joseph Minden
    Offline | Last seen: 4 months 4 weeks ago
  13. Hi - I'm Caroline, a Team Assistant in HLF's South East England Team. This means I log incoming applications, do the administration for decision meetings, and assist Grants Officers with some of their grants. I also deal with applicant forms and payment requests.

  14. View Caroline George's profile Caroline George
    Offline | Last seen: 6 months 1 week ago
  15. Part of my role here at HLF is to offer advice on acknowledging your HLF grant and process orders for our free HLF acknowledgement material. I often get asked by recent grantees: ‘How soon should I start to acknowledge our HLF grant?’

    The answer is as soon as possible! Start planning your acknowledgement as soon as you receive a grant. An acknowledgement order form will be released to your portal along with your Permission to Start form as a prompt. Through this form you can order free HLF material such as banners, construction boards, stickers, plaques and badges. Feel free to create your own material - we love it when grantees get creative with their acknowledgement and use our logo in exciting and new ways.

    I would recommend all new grantees read the Acknowledging your grant section on our website: www.hlf.org.uk/running-your-project/acknowledging-your-grant This is also the link that allows you to download our logo. I would also recommend that you read our handy guidance document ‘How to Acknowledge your Grant’

  16. View Emma Mastin's profile Emma Mastin
    Offline | Last seen: 1 year 6 months ago
  17. Something we are often asked by potential applicants is: do we have to be a heritage organisation to get funded?

    And the answer is not necessarily – people can be involved in protecting heritage and using it for inspiration in all sorts of ways.  We do need you to be some kind of formally constituted organisation and for the public benefit of your project to outweigh any private gain, but your primary activity doesn’t have to be heritage.   Your project does have to have a very clear focus on some kind of heritage activity however and it can sometimes be helpful if you link with a heritage organisation, such as your local museum or Wildlife Trust.

    Have a look at some of our funded projects for further inspiration: https://www.hlf.org.uk/our-projects

  18. View Sue Washington's profile Sue Washington
    Offline | Last seen: 2 years 10 months ago
  19. After they’ve been awarded a grant, the first question many people ask is: when can we start?

    Before you begin work, you will need formal permission from us via a dedicated Permission to Start form. As well as telling us you’re ready to begin the project, the form gives us your bank details so we can pay your grant.

    Here are some key points to remember when filling out this form:

    • It will be automatically released onto your online portal fifteen days after you are awarded your grant. If you’re ready to fill it in sooner than this, you can ring your local office and ask for it to be released early.
    • Be very careful entering your bank details to make sure they are correct. We can’t accept forms with any errors or manual corrections.
    • With your form, you’ll also need to submit evidence of your bank details, such as a scanned bank statement or cheque.
    • Please submit the form online and also post a signed hard copy to your Grants Officer
    • The hard copy needs two signatures to confirm the bank details, and also a signature on the Declaration to confirm you’re ready to start. Be careful not to miss off any signatures!

    Once we receive your hard copy form and are satisfied that the project is ready to go ahead, we will sign it off and return to you. At the same time, we will pay the first instalment of your grant – so you’re ready to go!

    For more information on the Permission to Start process, check the ‘Receiving your grant’ guidance for your grants programme, or contact your Grants Officer.

  20. View Caroline George's profile Caroline George
    Offline | Last seen: 6 months 1 week ago

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